The argument in one line.
A content backlog doesn't fail from too few ideas, it fails from never being ordered into a same-day, difficulty-sequenced shot list, which is what a custom 'Filming Today' status and an easiest-to-hardest shoot order actually fix.
Read if. Skip if.
READ IF YOU ARE…
- You run a personal brand plus a separate product business and are drowning in content ideas across both.
- You already use a task manager for content, but it doesn't actually get you filming.
- You batch-film once or twice a month and want a repeatable way to order the shoot day.
- You're curious how creators load AI scripting tools with their own brand documents instead of writing from scratch.
SKIP IF…
- You post once a week and don't need a multi-account project management system.
- You're looking for camera, lighting, or editing technique — this is about planning, not production craft.
The full version, fast.
The creator burned out running a single-personality creator business, and now splits her time between a physical tea brand and her personal channel, doubling her content demands. Her fix isn't more ideas, it's a stricter pipeline: a custom 'Filming Today' ClickUp status that pulls same-day shots into their own filtered view, custom fields for production notes and content type, and a shoot order that runs easiest-to-hardest instead of 'eat the frog' - trend clips first, drink-prop videos next, talking-head last, partner-dependent scenes batched at the end of the day. AI tools compress the scripting side: one preloaded with her brand documents writes on-brand scripts from a reference link, another turns raw dictated narration into a clean script.
Free for members
Chat with this breakdown — free.
Sign in and you get 23 free chat messages on us — ask for the hook, quote a framework, find the exact transcript moment, generate a markdown action plan. Bring your own key when you want unlimited.
Create a free account →Where the time goes.
00:00 – 01:18
01 · What you'll learn
Cold open: the creator's burnout story and the promise of a two-part video covering her content batching strategy plus a real work-with-me session.
01:18 – 01:38
02 · Part 1 - The Strategy
Part divider into the high-level strategy half of the video.
01:38 – 02:26
03 · Typical content system (why it doesn't work)
The standard idea to script to film to edit to calendar pipeline most creators use feels organized but doesn't actually motivate filming.
02:26 – 07:01
04 · What I do instead (Filming Production Schedule)
Introduces the custom 'Filming Today' status, production-note custom fields, and an easiest-to-hardest shoot order built around batching by physical setup.
07:01 – 08:53
05 · Why I use ClickUp
Outgrew Notion once managing multiple brands; explains the Space > Folder > Project structure and using ClickUp's built-in chat instead of Slack.
08:53 – 09:29
06 · Part 2 - Work with me!
Transition into the real-time work-with-me session, starting with a Superboba tea run.
09:29 – 11:35
07 · Finding Content Ideas
Scrolls a curated FYP and a separate 'founder' burner account for inspiration, saving links straight into new ClickUp tasks; grows Superboba ideas from 12 to 47 in an hour.
11:35 – 13:17
08 · Categorizing Content
Sorts ideas into statuses (idea, ready to script, ready to film, briefing), fills in custom fields, and flags cross-postable ideas with a 'collab post' field.
13:17 – 15:10
09 · Scripting Content
Reviews current status counts across both accounts and time-boxes a scripting sprint.
15:10 – 17:28
10 · Poppy AI Tool
Feeds a reference video link into Poppy AI, has it transcribe the video, then adapts the script to the Superboba brand using preloaded brand documents.
17:28 – 19:59
11 · Voice to Text Scripting
Uses the Willow Voice dictation app to narrate a personal-brand vlog script out loud, then has AI clean up the raw transcript.
19:59 – 21:11
12 · Lunch break!
A comedic 'ad break' bit: taste-testing Superboba tea samples on camera with her husband Leon.
21:11 – 27:19
13 · Production Schedule
Finalizes the day's shoot order across ~44 videos, sequencing scenes by shared setup (same drink, same location, same collaborator) and pushing Leon-dependent scenes and voiceovers to the end.
27:19 – 27:58
14 · What's next
Wrap-up, asks viewers to comment 'PART TWO' for a behind-the-scenes filming/equipment video, sign-off.
Lines worth screenshotting.
- Reordering content ideas into a same-day 'Filming Today' status is what gets videos shot, not adding more ideas to the backlog.
- Filming videos in order of physical difficulty, easiest first and hardest last, builds momentum where 'eat the frog' fails for on-camera content.
- Shooting a beverage close-up and a talking-head shot in the same take with two cameras rolling turns one filming block into two finished videos.
- Batching every scene that needs a second person into one block, timed after that person finishes their own priorities, avoids the friction of ad hoc interruptions.
- Feeding an AI scripting tool a brand's identity document, past customer reviews, and scripting rules once produces on-brand scripts without re-explaining context every session.
- A voice-to-text app that captures raw, unscripted narration gives an AI editor a script that still sounds like the creator, instead of AI-generated copy from a blank prompt.
- Outgrowing a single-brand notes tool while managing multiple accounts is the actual signal to move to a structured project management tool, not a vague sense of disorganization.
- A custom 'collab post' field on every content idea decides cross-posting at ideation time instead of after the video already exists.
- Filtering a production calendar to 'filming today' across every brand at once reveals whether the day's shot list is realistic before the day even starts.
- Deleting stale, no-longer-exciting content ideas is treated as its own dedicated work block, not an afterthought squeezed in around adding new ones.
A Filming-Today Status Beats a Bigger Idea Backlog
PLANNING SYSTEMS
The bottleneck in most content pipelines isn't ideas, it's the absence of a same-day, difficulty-ordered shot list that turns planning into actual filming.
03Typical content system (why it doesn't work)
- A tidy idea to script to film to edit to calendar pipeline can feel organized while doing nothing to make you actually pick up a camera.
- Having too many ideas, not too few, is often the real bottleneck -- the fix is a stricter filter, not more brainstorming.
04What I do instead (Filming Production Schedule)
- A same-day status like 'Filming Today' that spins off into its own filtered view turns a backlog into a concrete day plan.
- Custom fields for production notes, wardrobe, and content type turn a content idea into a shootable instruction sheet before the shoot day starts.
- Ordering a shoot day easiest-to-hardest builds momentum instead of the 'do the hardest thing first' advice, which doesn't hold for on-camera content.
- Filming one scene with two camera angles at once yields two finished videos from a single take.
05Why I use ClickUp
- A single-brand note-taking tool stops scaling once you're managing more than one brand or account -- that's the trigger to move to a structured project management tool.
- Nesting every brand's content as separate projects inside one shared folder keeps a combined view and a per-account view both available.
07Finding Content Ideas
- Running a separate 'inspiration' social account, curated to follow only people in your niche, produces more targeted ideas than your personal feed.
- Saving an inspiration link straight into a new task the moment you see it prevents ideas from being lost across a dozen open tabs later.
08Categorizing Content
- A dedicated hour to prune outdated, no-longer-exciting ideas is as valuable as time spent adding new ones.
- A 'collab post' flag on an idea at creation time removes a decision you'd otherwise have to make again at publish time.
09Scripting Content
- Time-boxing a scripting session to a fixed number of hours, with no expectation of finishing everything, prevents an open-ended task from eating the whole day.
10Poppy AI Tool
- Preloading an AI scripting tool with brand identity docs, past customer reviews, and your own scripting rules produces on-brand scripts without re-explaining context every time.
- Feeding a reference video's link directly into an AI tool, then asking it to transcribe and adapt the script to your brand, is faster than writing from a blank page.
11Voice to Text Scripting
- Dictating a rough, unscripted narration and letting AI tighten it afterward keeps a script sounding like the creator's real voice instead of AI-generated copy.
13Production Schedule
- Finalizing a shoot order by grouping scenes that share the same physical setup minimizes changeovers during the actual shoot.
- Sequencing every scene that needs a second person's help for the point in the day when that person is done with their own priorities avoids friction from ad hoc interruptions.
- Treating a big shot list as aspirational rather than a hard commitment keeps a multi-day shoot from feeling like a failure when it runs over.
Terms worth knowing.
- ClickUp
- A project and task management tool with customizable statuses, fields, and views, used here to plan content across multiple brand accounts in one shared workspace.
- Poppy AI
- An AI chat tool that a user can preload with brand documents and reference videos, then use to transcribe source content and write on-brand scripts.
- Willow Voice
- A voice-to-text dictation app triggered by a keyboard shortcut, used to capture spoken narration as raw text for later cleanup.
- Filming Today
- A custom status added to a content task manager that automatically filters same-day shoots into their own dedicated production-schedule view.
- Eat the Frog
- A productivity idea that says to do your hardest task first to build momentum; explicitly rejected here for on-camera filming, where it causes procrastination instead.
Things they pointed at.
Lines you could clip.
00:15
“Three years ago, I burned down my multiple 7 figure creator business because I could not get off the content hamster wheel.”
06:41
“You don't need more videos. You need to actually get up out of your butt and start filming.”
03:44
“There's a book out there called eat the frog... that theory has never worked for me when it comes to content.”
04:40
“I'm gonna set up my filming to have certain angles and certain cameras rolling at the same time so I can kill multiple birds with one stone.”
27:43
“Remember to just do the damn thing.”
Word for word.
Read-along
Don't just watch it. Burn it in.
See every word as it's spoken — crank it to 2× and still catch all of it. The same dual-channel trick behind Amazon's Kindle + Audible.
metaphoranalogy
00:00Three years ago, I burned down my multiple 7 figure creator business because I could not get off the . If I wasn't making YouTube videos, I was making Instagram videos. If I wasn't doing that, I was creating content for my clients and courses.
00:11And if not that, was making presentations for speaking events. After five years of doing this, I finally burnt out. So I took a whole year off to reevaluate my next steps and I told myself that if I ever become an entrepreneur again, I want to create a brand that does not rely on my likeness to make money in the long term.
00:27And so that's when super boba, my tea business was born. But then came a new problem and that is running a physical product business is very demanding with so many hats that you have to wear in addition to making content, which also is now more demanding than ever before. And so I learned the hard way that in order to stay sane, I really needed to be organized, which is why in today's video, I wanna share with you my content batching system that has allowed me to make a month's worth of content in just two to three days for my brand.
00:54Now this video is going to be split into two parts. The first part is I'm just going to share the high level strategy on how my content batching system works and why it works really well for me. The second part of this video is going to be a fun work with me session where I take you behind the scenes on what my thinking process is, how I script, how I make decisions, and how I put the whole system together.
01:14So if you want the strategy and want to work with me behind the scenes, then keep on watching.
01:21So first of all, I think a lot of creators have a very similar content organization system. Maybe the platform that we're using is just different. Some people use notion, Asana, click up Trello, or their notebook.
01:32In my case, I use ClickUp and later in this video, I'm gonna explain why I switched from Notion to ClickUp. But before all that, let me break down what a typical content organization system looks like for most creators. First, you have your idea.
01:43Once you're excited enough about an idea, you're gonna move on to scripting. After you're done scripting the video, you're gonna decide to film it. Once you're done filming it, you're going to flag it for editing.
01:52And then once that video is edited, you're gonna organize it in your content calendar. Now this style of organizing content may be very familiar to you. And in fact, I've been teaching this Kanban style for years.
02:02But the problem with the system is even though it helps you feel productive and feel organized, it doesn't actually motivate you to get up and film the videos. And it wasn't until I had Super Boba, my YouTube channel and my Instagram, where I realized that my problem is not that I don't have enough content ideas. My problem is that I actually have too many and I am not spending enough time thinking critically through my filming production schedule.
02:25And so one simple thing that I modified in my system was having a status called filming today, not what I need to film next week or next month or sometime this year, specifically what I need to film today. And the cool thing is once I set the status to filming today, my ClickUp will automatically filter it into a separate spreadsheet style view like this.
02:45And within this view, I'm actually able to reorganize the order in which I wanna film things in. I also have my custom fields where I can put a production note.
02:53And so in one glance, I'm able to see if I need to make a drink, if I need to just use the drink as a prop, if I need my co founder and husband in the video, or if I need his help filming. Then lastly, whether or not something is as simple as a voice over. I also have the content type which tells me the level of effort needed for that video.
03:08For example, if it's just b roll and I don't have to talk on camera and I know I'm gonna be adding text or a voiceover later, or if it's something harder where I actually need to speak in front of the camera. I then also have notes for myself. For example, if there's a specific super boba flavor I want to feature, if there's an outfit that I want to wear, or if it's a specific location or camera that I should be using.
03:28And then lastly, a column where I can actually see all of my inspiration links, so I don't have to click on every single tab individually when I'm actually filming my content. And I have all the trending audios in one place. And so now I know if there's a week of my month where I need to get a month's worth of Super Boba content filmed, on the Monday, the entire day, I'm gonna spend a lot of time thoughtfully thinking through what is the most efficient order that I need to film my content in.
03:53So let me share my thought process with you. Now, there's a book out there called eat the frog, and the concept is in order to gain momentum in your day, you need to do the hardest thing first. That theory has never worked for me when it comes to content.
04:04If you tell me that the very first video that I have to do in the day is me talking on camera while making a drink and while vlogging, I am not gonna do that video at all. I will probably stay in bed dreading it, procrastinating on it, and not really getting it done until maybe end of day or not at all. And so now I actually choose the easiest videos to film first.
04:23Usually this is videos where it's just tick tock dances where I don't have to talk or do anything other than move my body on camera. Since I know my first few videos are super easy, that's gonna motivate me to get up earlier to put on makeup and actually put on a cute outfit. And once I get a couple of those videos in, I've already gained that momentum.
04:40And since I have my hair and makeup done, I tell myself that I might as well keep going. The next batch of videos I will make is then making my actual drinks for Super Boba. Now, the reason why I make my drinks first is because later on, I know that I'm gonna have to film with the drink as a prop for other videos that I have in mind.
04:56But beyond that, since I'm critically thinking through all the videos that I need to make, I'm also considering what angles do I need. And so if I know that I have a video like this where I actually need to make the drink, but I also have a video like this where I need a close-up shot of the drink. I'm going to set up my filming to have certain angles and certain cameras rolling at the same time so I can .
05:18Once my super boba drinks are done, I then move on to videos where I use the drink as a prop. Usually it's entertaining niche videos like this. By this point, I probably have a handful of videos done and I probably feel confident enough to move forward with the harder videos that I have.
05:31And the harder videos for me are actually me talking in front of the camera. Now, most times these videos are me educating my customer on the product while I'm holding the product, or it could be for my personal brand where maybe the video has nothing to do with Super Boba, but as a founder, I wanna show that I'm using my product and I'm showing my product even in videos that aren't related to my brand.
05:50Now, by the time I'm done doing all my talking head videos, it's nearing the end of the day. For me, I work with my husband who is my co founder. Before when I wasn't organized on my filming production schedule, I would always knock on his office ad hoc and ask him if he could film videos with me.
06:04He has very different priorities than I do. And so oftentimes he'd get frustrated with me because I'm interrupting his workday or I would get frustrated with him because he's not willing to film a video with me. And so now I batch all of the videos that I need Leon's help with, whether it's having a second shooter or videos that he actually needs to be in all in one go.
06:22And usually it's at a time where I know he's done his most important work. By the time Leon and I are done batching videos, it's probably getting dark out. I'm feeling a little oily.
06:31I'm feeling a little tired. So I will then just sit on my desk and do a bunch of voiceovers. This is very easy for me because I don't actually have to show my face on camera and I can sit at my desk comfortably.
06:41And so ultimately that's a high level strategy on why I think it's really important to spend more time on your filming production schedule than actually sitting there and scripting more videos because you don't need more videos. You need to actually get up out of your butt and start filming. But sometimes it can be really hard when you're not thinking through how efficiently.
07:03Now, of you guys may be wondering why am I using ClickUp instead of Notion? The truth is I was very happy with Notion until I started having to manage multiple brands, my own account and Super Boba's account and my YouTube channel. I found myself quickly outgrowing notion and realizing that I needed more structure and an actual project management tool.
07:21And so within click up, I have a space called marketing and then I have a folder called social media. And within that folder, have three projects, one which is my super boba Instagram, one for my personal Instagram and one for my YouTube channel. Because everything is under one folder, I'm now able to see everything in one place, whether it's the monthly content calendar, what I need to script, what I need to edit, or what I need to film.
07:42But I also have the option to see each account individually if I get overwhelmed and I can also personalize it by adding custom fields. Bonus is I also don't need to use Slack anymore because within ClickUp I can actually chat with my video editors directly and leave comments on specific projects. And so as you can see, I learned a lot from my first big burnout and I also learned a lot about myself and how I best work.
08:03I am not someone that can be filming videos every single day, especially as someone who gets very affected by their period cycle. And so once or twice a month, I will lock myself in the office and spend hours building this production schedule so that I feel motivated to film. And when I do film, it's as efficient as possible.
08:20And so if you are interested in doing the same system, then keep watching because now I'm gonna bring you behind the scenes on how I actually work, specifically how I come up with the content ideas, tools that I use for scripting, and my thought process on how I'm putting this filling production schedule together. But first, I need my caffeine.
08:36This is my brand, Super Boba. I'm gonna have the classic today. Cute little cup.
08:46Mix it. Can't believe this is my product. Now that I have my super boba pick me up, it's now time to head to my office and start content planning and filming production planning.
09:03So welcome to my office. Let's set the mood and get started.
09:30Now that my office smells like a million bucks and is a place where I genuinely feel inspired to work in, the next step is headed over to my ClickUp. Now, of course, I can see all of my content ideas in one place across various accounts, but I find that very overwhelming. So I'm gonna click on Superboba first.
09:45You can see I have about 12 content ideas, but the thing is is I'm leaving to Europe for my one year wedding anniversary with Leon. And so I definitely need to batch at least a month's worth of content. And so what I'm gonna do in this working block is to actually find more content ideas.
09:59Now to walk you through my process, I have two accounts. One is the Super Boba account where a lot of the content that's on the for you page is beverage related content. And then I have a burner account where I specifically follow founders in this space or any brand that's doing a lot of founder style storytelling content.
10:14By curating my algorithm on different accounts, it's a lot easier for me to find targeted content inspiration for my business. Now, as I'm scrolling through my feeds, if I find something that I feel inspired by, I'll copy the link. Then I'll head over to the ClickUp app, add a new task, make sure I'm on the right account or project, whether that's super boba, my personal page, or even my YouTube channel.
10:33Give my content idea a title. And because I've created custom fields, I put a place where I can actually paste the inspiration link. What I can also do is categorize it by pillar, content style, or any other notes that I might have.
10:45Now, most times I'm doing this on the go or really quickly. So at minimum, I'll just put the inspiration link and then create the task. This will ensure that it automatically gets fed into my ClickUp.
10:54Now before I start looking for new content ideas for Superboba, when I head over to the vanessalao.co side, there are about 59 outdated ideas that I put into this months ago and I no longer resonate with so many of them.
11:05So I'm also gonna spend the next hour deleting things that I'm not excited about and adding things that I do feel excited about. So let's set a timer for one hour and see how much we can get done together.
11:24So one hour is up and this is how much I've done so far. We went from 12 ideas to 47 ideas with super boba and the venesaloud.co page is looking a lot less overwhelming.
11:36My next working block is to make sure that all of my ideas are categorized under the right status, whether something is ready for scripting, whether it's ready for filming at some point, whether I'm just really excited about the idea and I wanna film it tomorrow, which is my filming block. I also have videos like this that don't require me to be on camera.
11:54It just requires a lot of editing. So I'll make sure I put that under briefing so that I give my video editor instructions on how I want that video edited. Now, since I am reviewing all of my ideas in this working block, I will also fill out the custom fields as I go.
12:08Specifically the content type, whether it's a talking head video or text with b roll and also production notes, whether it's Leon that needs to be in the video, whether I need to make a drink or just film with the drink like this as a prop. This is all really helpful for me to note, especially later when we start working on the production schedule spreadsheet.
12:24Now I'm going to give myself about thirty to forty five minutes to get all these things organized. So let's start.
12:38Interrupting my flow to show you a custom field that I have. So I have this custom field right here, which indicates if it's going to be a collab post. This is super helpful if you manage two accounts like I do.
12:50And so if I see a post that I'm gonna do on the Vanessa Lau page or the Super Woah page that would benefit being cross posted on my other pages, I will just hit yes. So that when I actually post the piece of content, I have a reminder that it should be a collab post. Oh my god.
13:20So I managed to organize as much as I could. Over on the Super Bowl page, you can see that there's about 10 ideas that stayed ideas because I'm not quite ready to move forward with them. 14 that still need scripts.
13:31Five where I know the script is done and it's ready to film, but I don't necessarily feel like filming it this week. Two where the script is also done, but I need to do the voiceover. And then a handful that I want to film this week.
13:41And then a few that also I need to brief my video editor on. The same goes for the Vanessa Lau page where I've also organized everything here as well. Now, course, even though I've put things under filming today, it doesn't necessarily mean that I'm actually gonna film it this week.
13:55I just did it as a nice to have because if I actually head over to my umbrella social media folder where I can see all of my content ideas in all accounts. If I go to my production schedule, which has a filter that only shows anything that's filming today, I've got about 30 videos across both accounts and I'm not sure if that's actually realistic for me to get done in a single day, but later when I actually start looking at this production schedule and thinking through it, you'll see that I might switch things up.
14:22I might remove things from this list, so on and so forth. But before I do that, I do have a handful of videos that I want to script for super boba and also my personal page. So I'm gonna give myself a couple hours and see how many scripts I can actually get done.
14:36Now, my expectation is not to finish all of the scripts. It's just to see how many I can get done in two hours. Otherwise we would be here all day.
14:43And so let's start the timer and dive back into work.
15:05Now, you're curious on the tools that I use to script my videos quickly, my favorite tool is Poppy AI. And so I'll show you an example of how I use it. So let's say I have this video right here.
15:14Morgan, founder of Benefit. A candy brand making protein gum paste for people who care about what's in their candy. I started started this brand for myself because I have the biggest sweet tooth.
15:21So this video is obviously a founder promoting her business. What I will do is I will copy the link, and then I'll head over to my Poppy AI. This is basically all information that I feed into this chat box so that it has context.
15:34I then paste the video that I just watched, and then I also link it to the chat. Now I do find that this is a bit different than Claude or ChattyPT, let's say, because sometimes I find that they don't actually transcribe videos for me, especially if I paste them from Instagram.
15:48I then head over to my chat and then I'll ask, please transcribe the video attached. And as you can see, it's given me the full transcription of that video.
15:57Now, if I wanted to, I could also just ask Poppy AI to tailor it to Super Boba. Please adapt this script to Super Boba.
16:07And as you can see, it's writing the whole script for me with what it knows about my brand. And the reason why Poppy AI is able to come up with such accurate content for my brand is because I already fed it our brand identity for Superboba. I also fed it some scripting best practices that I learned from experts on YouTube.
16:22I also fed it instructions on the role that it's playing very similar to a skill within Claude here. I also attached a PDF of Superboba social media strategy and then up here is all of the spreadsheets of all the reviews that we've ever gotten for Superboba so far. And so by feeding all of this context into Poppy AI, it has everything it needs to come up with the most accurate and tailored scripts for my brand.
16:44Now I do have a dedicated video about Poppy AI, so I'll link it in the description box below and I also have a discount to it, so definitely check that out. And of course, let me know if you also want me to do an updated video about Poppy AI and how I use it for my business because I do find it to be a bit different than how I use Claude, for example.
17:01That being said, let's continue working.
17:10Alright. So it's been forty five minutes. Let's do a little quick check-in.
17:15So I believe we started with 14 videos that needed scripting. I'm now down to four. So within forty five minutes, we've done about 10 scripts and a lot of that again is thanks to Poppy AI where I save so much time.
17:28Now I have been neglecting doing anything for Vanessa Lau account and that's because super robot's obviously my priority first, but for this next block, I'm gonna see how much I can get done for my own page. So when it comes to scripting for the Vanessa Lau page, I don't have a specific strategy for this account.
17:43I'm kinda just treating it as a personal account because so much of my time is spent on Super Boba. But when I do post on my personal page, it's usually photo dumps of what I did on the weekend, fun little vlogs of my hobbies, things that I'm doing, or behind the scenes of how I'm managing Super Boba. And so for example, I have this one video right here, which is meant to share the behind the scenes of the time that I spoke at Apple and I actually got to speak about Superboba and give away Superboba to like 50 creators in Canada.
18:10And it's a very cool experience. And by the way, the vlog on YouTube should have already been posted. So definitely check it out.
18:15I'll link in the description box if you want to see the behind scenes of that. But essentially, my goal here is to create a voiceover script for Instagram reels or for TikTok or short form basically. Now how I do this is I want it to be as natural as possible.
18:29And so I actually have this app called Willow Voice, which is a voice to text app. And so all I have to do is click this key on my keyboard and it'll automatically dictate what I'm saying and turn it into text. With this content idea, I already have some key points that I wanna say, but I do want to just take a go at narrating how the went for me.
18:47And then later on I will use AI to clean it up, make it more concise, yada yada yada. So let me show you the process right now. I can't believe the first time my brand was featured at an event was for the one and only Apple.
18:58Later Apple would actually surprise them by printing the logo that they made on an actual tote bag. Anyways, thank you Apple for inviting me and Superboba to the event. I will never forget this moment.
19:11So what you just witnessed is me talking out loud. Obviously it wasn't perfect. With the Willow Voice app, it has basically transcribed everything.
19:20Now once I have this , I just copy that and then I'll head over to any AI tool I'm using. In this case, I'm just gonna use Poppy AI. This is my rough draft.
19:29Can you please clean it up? Now I've pasted my word vomit and this is what it came up with, which is a little bit more concise, a bit tighter. And then from here, will just go back and forth in making it more my voice or adding elements that I feel are missing.
19:42So I'm gonna spend the next forty five minutes again, just working on videos like this where I'm doing more vlog style. Um, and hopefully I can get a few scripts done.
20:00Oh, it's spicy. Ew. What does I can't eat spicy.
20:08Okay, Leon. What are we doing? Testing some some new teas for us.
20:12New samples. Oh, roasted along.
20:18Powerful frother. This is the ad break from my YouTube video.
20:28Super boba ad break. This guy never misses a taste test. Roasted oolong and another roasted oolong.
20:37Okay. So we are taste testing two roasted oolongs. This one looks a little bit more deeper, I guess, than this one, but we'll try.
20:46Don't give me a reaction.
20:50I like this one. There's kind of an aftertaste though. Now time for this one.
20:57This one's nice. This one I taste more of the milk Mhmm. And this one has like a bitter aftertaste.
21:02I think I prefer this one more. Okay. I gotta go back to filming.
21:10Okay. Back to work.
21:14Okay. So we're back at my desk. We're almost at the finish line.
21:16Right now, I'm looking at today's production schedule. I'll make sure that it's filtered to the right statuses. So I want to see all the things that I wanted to film today and also all of the things that need a voiceover because technically that's filming as well.
21:32I'm gonna save the view. And this is what I currently have, about 44 videos.
21:37Now this doesn't necessarily mean I'm actually going to do all 44. And by the way, if I go into my filming queue, you can also see a few videos where I've decided that I don't really wanna film yet for super boba. Again, love ClickUp and how organized it is.
21:50But, essentially, when we go into the production schedule, there's a few things I still have to do in my next working blog. Probably won't take me too too long, but I have a few gaps where I haven't put in the production note yet or the content type or the production context. Some are, for some reason, also missing the inspiration links.
22:07And so what I'm gonna do now is spend the next forty five minutes to an hour just looking through all of the content pieces, ordering them in the right order that makes sense for me to film, and then I'll check back in when I'm done.
22:28So as a quick check-in, this is what I have so far. I filled out all the production notes, the content type. I put in little reminders for myself so that I can see everything in one place when I'm filming.
22:38For example, what props I need, location I want to be in, specific camera I might want to use, so on and so forth. This is really just personally for me.
22:50But now the next step is to reorder this in the exact order that I want to film in that will make my filling process the most efficient. Now this is the final stretch, so let's get back to work.
23:10Guys, we have made it to the finish line. Finally, we are done. The production schedule is finalized.
23:16I spent some time obviously reorganizing everything. And so the first video that I'm going to be doing is my updated lash routine. The reason why this is the first video I'm gonna film is because I need to take off these lashes anyways.
23:27They're kinda getting a bit crusty and I want fresh lashes for this filming batch. And so it makes sense that I filmed this video first. My second video is going to be making the drink.
23:36Specifically, I'm gonna be doing a vanilla Earl Grey latte drink, kinda like this where it's just the product shot. But the thing is is I noticed one of the videos I also have in queue, a video like this where you're basically missing all the missed calls and texts because you're so locked in on something.
23:53And so I figured that I would put a production note that tells me, hey, while I am filming a close-up shot of my vanilla bean latte, I also should have a second camera there that's gonna capture my body, my face in the shot as well making it so that I can reuse it for the second video. So by filming this video once with two cameras, multi angle, I'm able to get two pieces of content from it.
24:17Same concept applies to this video right here, which I would be filming next. It's essentially this girl going world stop, and then she does her makeup. Well, my idea is world stop, and then I'm making another super boba.
24:30That's a different flavor. But then I also have this next video where it's a close-up shot of my favorite summer drink. And so the same concept applies where I've batched these videos together and I put a note where, hey, the first video, uh, make sure you have one camera showing Vanessa making the drink, but then you have a secondary camera that is close-up shot of the product only.
24:51So again, I have two videos with one take. Now I do wanna show you one video that I noticed I want to do.
25:00It's this one right here where she's like, wait, let me clean the camera. And then it shoots into like a bunch of her products. Well, I put a note here that when I clean the camera afterwards, I want three drinks to show up, an Earl Grey, a Jasmine, and a roasted oolong.
25:13The first video is the Earl Grey. The second video is the Jasmine. And so I'm missing the roasted oolong, which is why I have another video right here slotted where I'm going to actually make the roasted oolong, and it's for this video right here.
25:25The idea is I'm screaming and then I make my roasted oolong. So you can kinda see that I'm being very strategic on what types of videos I want, how many drinks I need, and what I'm gonna be repurposing shots for.
25:42At this point, um, I would have made at least three drinks. And so now that I have three drinks, I have a lot of variety in terms of the videos where I actually need to physically hold the drink. There's this video, and it's basically about the power of the girl grip.
25:54So since I have one of my drinks already, I will just film that right after. So I have a feeling I'm gonna breeze through a lot of these ones because usually they're all just trendy ones. For example, even this one is gonna be super easy to film.
26:05It's basically a spin the bottle concept. The person chooses plants even though it says to work. And so I'm just gonna have a super boba there.
26:13So that's really easy. I don't even have to talk on camera. Now the idea is that once all of these videos where I'm filming with the drink is done, I'm going to move on to my harder videos, which is talking to camera.
26:23And I really only have two of these where one of them is me going outside yapping and I'm gonna be holding one of the drinks. And then the other one is more of a green screen style where I also need to hold a drink.
26:33By the time I'm done these ones, I have a feeling Leon's gonna be pretty much wrapping up his day and he's gonna have a little bit more time. And so I've put all the ones where I know I need Leon's help with. And then obviously my priority is super boba.
26:45So what I've got left here at the end are videos for my personal brand. If I get to them, I get to them. If I don't, it's not the end of the world.
26:53My priority is super boba here. And then by the time I'm done, it's probably gonna be really dark out. And so now I will focus on all of my voice overs.
27:01Now I have a total of 34 videos. Realistically, I'm not sure if I'm gonna be able to finish all 34 in one day. This process usually does take me maybe two days, but once something is done filming, I will just move it and say briefing in progress or ready edit.
27:17So then it just gets ticked off of this spreadsheet. And so anyways, there you have it. That's my entire process on how I not only organize my content ideas and script, but also my filming production schedule, which has been an absolute game changer.
27:29Let me know if you like this style of video where I give you the strategy first and then do a work with me where you can actually see how what I'm teaching applies to me in real time in real life. And also, if you want a part two where I share the behind the scenes of how I batch film specifically, including all the equipment that I use, then make sure you comment part two in the comment section and also subscribe to my channel because obviously that motivates me to make more videos.
27:52As always guys, I appreciate you. Remember to just do the damn thing and I will see you in this video next.
The Hook
The bait, then the rug-pull.
She once burned out running a seven-figure creator business chasing every platform's content demands. Now, running a physical tea brand alongside her personal channel, she says the fix was never more ideas -- it's a same-day filming status, and a shoot order that runs from easiest to hardest instead of the other way around.
Named ideas worth stealing.
02:26concept
The 'Filming Today' status
A custom status added on top of the standard idea to script to film to edit to calendar pipeline. Anything set to 'Filming Today' automatically filters into a dedicated spreadsheet-style production view, separate from the general backlog.
Steal forany multi-project task manager where a backlog exists but items never get scheduled for actual execution
03:44list
Easiest-to-hardest shoot order
- No-talking trend/dance clips
- Making the drinks (multi-angle setup)
- Videos using the drink as a prop
- Talking-head / educational videos
- Scenes needing a second person (husband/co-founder)
- Voiceover-only videos
Explicitly rejects 'eat the frog' for on-camera work -- starting with the hardest video causes procrastination, so the day is sequenced from lowest-effort to highest-effort instead.
Steal forany solo creator planning a batch-filming day
07:01model
ClickUp workspace structure
- Space: Marketing
- Folder: Social Media
- Project: Brand Instagram
- Project: Personal Instagram
- Project: YouTube channel
One shared folder holds a project per account or brand, giving both a combined cross-account view and an isolated per-account view.
Steal forany creator or founder juggling more than one brand's content calendar
15:10list
Poppy AI context stack
- Brand identity document
- Scripting best-practices notes
- AI role/persona instructions
- Brand social media strategy PDF
- Spreadsheet of every customer review
Everything the AI needs to write an on-brand script is preloaded once into the tool, rather than re-explained in every scripting session.
Steal forany brand using an AI writing tool for repeatable on-brand copy
How they asked for the click.
VERBAL ASK
20:20product
“This is the ad break from my YouTube video... Super boba ad break.”
A comedic mid-video 'ad break' bit -- a real taste-test with her husband reacting to tea samples -- stands in for a traditional sponsor read, while the actual monetized links (ClickUp affiliate, Poppy AI discount code) are woven into the tutorial itself rather than called out as an ad.
MENTIONED ON CAMERA
FROM THE DESCRIPTION
AFFILIATECommission earned if you click.
OTHER LINKSAlso linked in the description.
- Get $25 OFF Poppy.AI with code "VANESSA" ↗
- 🧋 LOVE MY VIDEOS? I'd love if you could support Superboba! ↗
- Poppy.AI Instagram Video: From 20 Hours to 20 MINUTES: My Instagram AI Content Hack (INSANE RESULTS!) ↗
- Apple Event Vlog: FOUNDER DIARY 🍎 🍵 speaking at Apple, handling anxiety + imposter syndrome & meeting creators! ↗
- 😍 Like my outfits? I've linked everything I wear and use here ↗
- ♡ All Equipment ↗
- Pocket Vlogging Camera (Insta360) ↗
- Main Vlogging Camera (Sony) ↗
- Main Vlogging Lens (Laowa) ↗
- Main Vlogging Microphone ↗
- Main Vlogging Tripod ↗
- Quick Release Plate ↗
- Vlogging Battery Packs ↗
- Talking Head Microphone (Sony) ↗
- Tripod ↗
- Pocket Vlogging Camera (Insta360) ↗
- Main Vlogging Camera (Sony) ↗
- Main Vlogging Lens (Laowa) ↗
- Main Vlogging Microphone ↗
- Quick Release Plate ↗
- Vlogging Tripod ↗
- Talking Head Microphone (Sony) ↗
- Tripod ↗
- Desktop/Podcast Microphone (Shure) ↗
- iPhone Tripod Case ↗
- Travel Camera (Fujifilm) ↗
- Travel Camera Lens (Fujifilm) ↗
- Cinematic Camera ↗
- High End Talking Head Lens (G-Master) ↗
- Close Up Shot Lens (G-Master - great for product videography/ ↗
- 😍 Like my outfits? I've linked everything I wear and use here ↗
- Shopify (E-Commerce Platform I use for Superboba) ↗
- Copyright-free Music ↗
- YouTube Optimization ↗
- ♥️ Subscribe to my channel for more ↗
- 💛 Follow me on Instagram ↗
- 🧋Check out my Superfood Milk Tea business ↗
Visual structure at a glance.
