09:09ICOR with Tom | AI Productivity · Tutorial
Claude Cowork Now Schedules Itself. No Code Needed.
A 9-minute live demo where scheduled tasks go from release announcement to running background agents without a single line of code.
February 25thThe argument in one line.
A single local markdown folder, when paired with Claude and a thin custom web interface, can replace every productivity SaaS you pay for and gives AI full context over your entire life in the process.
Read if. Skip if.
READ IF YOU ARE…
- A professional or business owner paying monthly for 4+ productivity tools and looking for a way to consolidate without losing functionality.
- Someone who has used Notion, Obsidian, Heptabase, or Sunsama and found each one only handles part of their workflow.
- A Claude or LLM user who wants the model to have real context about their life, not just the current chat thread.
- A non-developer willing to use Claude Code to build small tools and own the output.
- Anyone who cares about data portability and wants their notes, health data, and tasks to outlive any vendor.
SKIP IF…
- You need real-time multi-user collaboration inside your PKM — this system is intentionally single-user and private.
- You are not prepared to run a local server or interact with Claude Code even at a basic level.
- You want a polished, ready-to-use consumer app — this is a work-in-progress system built by the creator for himself.
The full version, fast.
The host replaced Notion, Sunsama, Heptabase, and all health apps with a single local folder of markdown files and a custom browser-based cockpit built with Claude. The cockpit reads the folder directly — tasks, calendar, knowledge graph, whiteboards, journal, health metrics, and documents — and nothing is uploaded anywhere. Clicking Discuss with AI on any note opens Claude Code in a terminal with the full folder as context. The tool will be free for members of his community, and all data remains as plain local files that survive any interface change.
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00:00 – 01:08
01 · The tool graveyard
Host lists every PKM and productivity tool cycled through — Apple Notes, Evernote, Roam, Obsidian, Notion, Heptabase, Sunsama — setting up why he needed something different.
01:08 – 03:08
02 · The local folder concept
Introduces the mypka-scaffold with demo data; explains the ICOR framework and the one-folder philosophy where everything is readable markdown.
03:08 – 05:15
03 · Building the Cockpit with Claude
Why he built his own interface instead of relying on Obsidian plugins; reveals the myPKA Cockpit loading in a browser at localhost via the Expansions folder.
05:15 – 10:19
04 · Actions and Planning — the Sunsama replacement
Live demo of the calendar and task planner: time-blocking with draggable cards, weekly goals, highlight of the day, tasks from Todoist and ClickUp.
10:19 – 12:55
05 · Key Elements and the knowledge graph
Shows the My Life hub, five key elements (Business, Craft, Family, Finances, Health), and a navigable knowledge graph the host considers more useful than Obsidian's.
12:55 – 15:21
06 · Discuss with AI — full folder context
Clicking Discuss with AI on any node opens Claude Code in a terminal with the full folder as context. Works with Claude Max, Pro, or any local LLM.
15:21 – 19:09
07 · Whiteboards and Fleeting Notes
Built-in whiteboard replaces Heptabase for visual deep thinking; fleeting notes with collapsible headers, image paste, live-sync to local files, and pinning to hub.
19:09 – 21:07
08 · Journal
Ten years of Day One entries backfilled into local markdown; cross-linked to people, projects, and events. Journal entries include AI-generated images for the demo account.
21:07 – 27:00
09 · Health and Life
Fifteen years of health data stored locally — weight, nutrition, workouts, blood labs, mood patterns. Auto-export from Apple Health; Strava-style workout maps. Killed all health apps.
27:00 – 30:00
10 · Documents, Deliverables and Team Inbox
Paper scanner feeds the Team Inbox folder; Claude files documents into a local library. Deliverables folder lets you review AI work-in-progress calmly.
30:00 – 34:10
11 · Connections, backup and remote access
Connect any tool with an API; API keys stored in local .env. Backup via Time Machine, Dropbox, or iCloud — with the Keep Downloaded gotcha explained.
34:10 – 35:38
12 · Claude Code for non-coders and CTA
Contrarian argument that Claude Code is the professional tool for non-coders, not Cowork. Community members already building their own interfaces. Cockpit drops free in myICOR.
Lines worth screenshotting.
- A local markdown folder can replace Notion, Sunsama, Heptabase, and every health app if you build a thin browser interface on top of it.
- When your data is plain text files, AI has full context over your entire life — not just the current chat thread.
- The difference between PKM and PKA: in PKM you manage the links; in PKA, AI manages the links and you just capture.
- Clicking Discuss with AI on any note launches Claude Code with the full folder as context, not just the open document.
- Storing 15 years of health data locally means you can ask your AI how mood correlates with running frequency — no app subscription required.
- A local server running in your browser is accessible from your phone via the same local network, or from anywhere if you push it to a VPS.
- API keys stored in a local .env file are never uploaded to GitHub but are still accessible to Claude without being exposed in prompts.
- The cockpit has no functionality of its own — it is a read display layer. All writes go back to plain markdown. If the interface breaks, the data is still there.
- iCloud sync works fine for a local PKM folder, but you must right-click and Keep Downloaded or it will ghost files when storage runs low.
- Claude Code is not a developer tool — it is the professional interface to an AI that can read and write your whole folder, and non-coders are already using it.
- A deliverables folder where AI deposits work-in-progress lets you review AI output calmly instead of digging through chat history.
- The Obsidian knowledge graph is useful; a knowledge graph built to your exact data model is more useful.
Your folder is already a database — AI just needs the interface.
WHAT TO LEARN
The gap between a folder of markdown files and a full personal operating system is thinner than any SaaS company wants you to believe.
- Storing your data as plain local files means AI can read everything with zero integration work — you just point it at the folder.
- The shift from PKM to PKA is a shift in who manages the links: traditionally you do it manually; with AI, it happens automatically as you capture.
- A Discuss with AI button that opens a terminal with your full folder as context is more powerful than any in-app AI feature, because the model gets complete context instead of a snippet.
- Merging tasks, calendar, knowledge base, journal, health data, and documents into one folder lets your AI correlate things you would never connect manually — mood, sleep, and habit streaks.
- Building a thin local web interface with an AI coding tool gives you something you own and can change without waiting for a third party to ship an update.
- Backing up a local folder to Time Machine or Dropbox costs nothing and means vendor lock-in is never the reason you stay on a platform.
- The iCloud Keep Downloaded setting is a non-obvious gotcha: without it, your Mac silently offloads files to the cloud when storage is tight, which breaks AI folder reads in ways that are hard to diagnose.
Terms worth knowing.
- PKA (Personal Knowledge Assistance)
- A reframe of PKM where AI takes over the management and linking layer, leaving the human to focus on capturing and conversing with the knowledge base rather than maintaining it manually.
- ICOR Methodology
- A tool-agnostic productivity framework for mapping how tools interconnect, developed by the host. The local folder and cockpit sit inside this framework.
- myPKA Cockpit
- The custom browser-based interface built with Claude that reads a local markdown folder and presents tasks, calendar, knowledge graph, whiteboards, journal, health data, and documents in one view.
- mypka-scaffold
- The downloadable folder structure that members of myICOR use as the starting scaffold for their personal knowledge base. All files are plain markdown and remain readable by Obsidian or any text editor.
- Sunsama
- A paid daily planner app that connects to task managers and calendars. The host replaced it entirely with a built-in planner inside the Cockpit.
- Heptabase
- A paid visual thinking and knowledge management tool the host used for over two years. Replaced by local whiteboards built into the Cockpit.
- WikiLink
- Markdown syntax using double brackets to create hyperlinks between notes. The scaffold uses this format so the folder is natively compatible with Obsidian.
- Deliverables folder
- A subfolder inside the PKA scaffold where Claude deposits work-in-progress output, allowing the user to review AI work outside of the chat interface.
Things they pointed at.
Lines you could clip.
06:29
“We killed Sunsama and brought in the planner application.”
12:22
“AI is now taking over the management part, and you really can just focus on capturing things and talking to your knowledge base to receive the output.”
34:04
“Once you realize that Cowork is actually just a stripped-down version of Claude Code and you started using Claude Code, there is no going back.”
Word for word.
Read-along
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00:00What I'm about to reveal in this video is not only something that many of you have been asking for for months already, but it's literally something that I've been dreaming of my whole life. If you follow this channel, you know it's all about productivity as a professional. How we become better, what tools we use.
00:16And on this journey, I used endless options of personal knowledge management tools and note taking apps. I started all the way back with Apple Notes on iPads, Notability, GoodNotes, and so on. Used Evernote heavily.
00:29Migrated things to Roam Research and then to Obsidian. Eventually ended up in Notion and went from Notion to other tools like Mem, Tana, and eventually ended up in And especially Heptabase was my favorite tool for over two years due to the knowledge management and the visual thinking in there.
00:49On the other hand, our cofounder, Paco Cantero, and me used a tool called Sansama, which is a planner application that connects to your external task management and project management tools like Todoist, ClickUp, your email providers, and your Google Calendar brings everything together in one place to plan things out.
01:08So it was always a combination of tools that we've used, and that's where we use our Ichor framework to keep track of all the different tools and how they interconnect. I made a previous video about how this Ichor framework works to lay out the tool stack.
01:23But today, we will talk about the local folder approach again. If you follow this channel, you know what I'm talking about. My whole life is in this one single local folder that you can download for free inside my Ichor and start working.
01:38And we are amazed by all the members who joined us using the same scaffold and getting the same results as we do. So the more confidence that we got into this folder structure, the more I was forcing things to get everything local and killing as many productivity tools as possible.
01:57In the previous videos, I showed you all the details about the folder, how I used this together with Claude to run my whole private and business life in here from a personal perspective. And today, I will show you the application that I built using Claude to not only visualize my content from my folder, but also interact with it.
02:17So why is this a big thing? Well, there was always the lack of visualization of what I have in my folder. And one way that many people do is using Obsidian in order to visualize their content.
02:29But Obsidian is just another tool, and I'm stuck in whatever Obsidian provides to me. That's why I built this from the ground up, and we told our members they can do too. However, with all the experience that I gained in the past year building a whole membership platform using Claude, I have over 40 trained agents working for me inside my business, inside my iCore, encoding, creating visuals, all this.
02:55I was just leveraging what I had and built now this interface that will become available free to download inside my iCore two. But without further ado, let me show you what this is all about and why I'm so excited. Here we have the folder.
03:09If we open this up, it's all based on this basic folder structure here, and here's my PKM system. And this folder here contains now demo data. So I created now a persona representing my life because I want to share you all the details of the folder, but I don't want to share all my private life on the web by doing so.
03:27That's why I created now the persona where I back filled all the information into it, and this is now what this person is. So nothing of this is real. It is just demo data to show you how all this works in a much more detailed manner.
03:39Okay. So there's this PKM, and here is, for example, the folder file, and then here is the images stored, and AI even created images to back fill the journaling and all this. So I'm not going into detail, but the thing is, what I want to point out, it's all accessible.
03:54Everything is readable. I can open this up perfectly in Obsidian. So I open this.
04:00I just select the folder from the desktop, and now it's opening it up in Obsidian. And now here we are. Here's the folder that I just told you.
04:08Here are the images, and here again are the images I can open. And this is a really quick way to get access to this local folder that you create because our scaffold is all based on WikiLINK markdown files, so it's perfect for Obsidian to read. You can even here, see all the connections.
04:24Everything is already working. Everything is interlinked and so on. So you can perfectly use Obsidian for this.
04:31But this is just half of the story because Obsidian, yes, we can use AI to create plug ins for Obsidian and try to force things into it. But if you build something from the ground up, it is a whole other story, and this is what we have now here.
04:45I'm still in this folder, expansions, and here's my p k cockpit, and all I need to do is start this here. And this launches a local server.
04:54It's all local, and it just opened it up inside my browser because I want to have access on the browser. Why? Because this way, within my same local network, I could access this even via phone.
05:07And if you upload this to a VPS, you have access from anywhere. And if you really want to go far, you would even be able to create a web application. But here we are.
05:15This is the interface I was dreaming of. It's still work in progress.
05:20So there's still one week of polish in front of me. There will be a lot more going into this, but this is enough to show you what this is all about. And this is the interface I'm using for my life and for my business, and I will share this for free inside my ICORE.
05:35Okay. So what we have here is already the hub. In this hub, I see everything that's going on in my life.
05:42If you follow us, you know about the ICO methodology. In there, we teach the my life concepts, which is based on key elements, topics, my projects, and my goals, my habits.
05:53So all this is reflected inside the app as it was already reflected inside PKM. And here, we have my life, and here, goals, habits, key elements, projects, topics, and then here we have the journal. So this is now the visual representation of this.
06:09But what you already see on top is today's actions and today's calendar. And believe me, I was the last one believing this that we will be able to merge action with information into one tool at some point. But today is the day that this happened, and Paco did this with his own interface too.
06:28We killed Sansama and brought in the planner application. So if I go here to actions and planning, I have now here from this demo account, the calendar events that are pulled in throughout the week and the tasks from Todoist.
06:44So if I click on any of these, I can actually click open in Todoist, and it opens up the task that is relevant there. I can't do any changes, whatever, and then it it gets reflected in here. So you might ask, why don't you just only manage this here and connect it to calendar here?
07:01Well, the thing is we need to have a central place. I want to have a central place because in my world, there's a lot more than Todoist that I need to keep track of. There is our project management tool, ClickUp, which has nothing to do with our local folder, which is very personal.
07:15The ClickUp project management tool is where we plan out the business goals, create business projects, and there are tasks that are assigned to me, and I want to get them in here in combination with my personal tasks, in combination with my calendar events, and all I need from a planner, and the same applies for Paco. And we said this about Sansama so long, is a simple view that differentiates between morning and afternoon.
07:41So I know what's going on. I need to understand the rest of the day, what's available. So if I go here to settings, I can add Sunday and Saturday.
07:50I can say where's the split. I can add a lunch break. Let's say, one hour lunch break, and here is the work hours that I can put in.
07:58So let's make this here 20. Obviously, you can make this an AM and PM too. And now you see there are two hours fifty three minutes left in this afternoon block, and that's all I need.
08:09That's what is time blocking. I want to have individual cards that I can order in a sequential order to know what's going on.
08:18And based on the icon methodology that you learn in the task management like a pro course is how you make the time blocking and the highlight of the day task, which is also the weekly goal. So that's what you can do here too.
08:31I can simply go through my list of things that I need to do from Todoist or any other tools, including email, for example. So I can star an email that I need to work on, that I need to invest more time on. So I need to plan this out.
08:45Otherwise, it's not getting done. So I can connect my email now here and drag in the email too. But here in this demo account, I just have to do it, and, uh, I can now drag in any of these tasks.
08:56Obviously, morning is already gone, but I can still do it on this day. I can hide the morning if I'm done. If I haven't finished it yet, I just move it into the afternoon, and I say, I do all this after this event.
09:09And this is it. And now I have these things to do, and when I'm on my hub, it loads in all the things that I still need to do, and that's my focus. But this is what I can now say, okay.
09:20There are many things, but what I really need to get done is this and this. And this is now my highlight of the day, and at the same time, the weekly goal that I need to complete. So if I plan out the whole week, let's go to the next week, for example.
09:33Yeah. I can now go in and say, I have all these things to do. How do I do this throughout the week?
09:39This is the events that I have committed to. There's no way around. I need to do those.
09:43So, okay. Here in the afternoon, I clearly can do this because there's no meeting. I can do Tuesday morning this and then this and so on.
09:53And then I can also go through the list and already identify here the weekly goals and say, man, I need to, I don't know, buy this birthday present for Jonas. Okay? So here it shows now already the weekly goals.
10:05I can go through this and here. So now I have the two weekly goals. Now I can plan this out throughout the week, which is then the highlight of the day.
10:12So you see how it switches into this indicator here now. And I say, okay. These things are nonnegotiable.
10:19I need to get this done. And that's how we planned out our week using Sansarma in the past. And remember, we are looking here at an application that is just inside this folder running all local without any sign up, no subscription, nothing.
10:35You will be able to download this for free and use it and expand it in a way that you want at any time. We won't charge anything for this tool. If you become a member, you learn all the details about the tool agnostic methods behind it, how you manage your day, but this will become all free for you guys.
10:53And then you can tell your AI team, I want to have a light mode. I want to have, uh, different colors, and you can go wild there. Okay?
11:01So this is just the action part, and well, just it is already amazing. But here on the hub, I see now exactly what I need to do and the events. That's all I need to do.
11:10So this is my focus. That's my starting point. When, okay, I cannot forget about this.
11:15All this below, as I mentioned in my life concept, is representing my life.
11:20And key elements is everything related to my life. This means if anything of these key elements crumble or needs my attention, they need to my have my fuller focus.
11:30Otherwise, everything else in my life will fall apart, including my family, my business, and so on. So in this demo account, we have this business. Click.
11:39See, it's an MD file, but visually nicely represented. So we can go here business.
11:45So if I open up again the folder, folder, my key elements, business, boom.
11:50Perfectly readable. I can open up this in Obsidian, but now I have it in a nice way in here and a lot more functionalities that I want to show you because all these are already WikiLeaks. And the thing is AI will create it for you because if you download this folder, it gives AI all these instructions to automatically make this.
12:11So I just share my ideas and insights about the business, and AI will make these connections between the different nodes. And that's the amazing part of the knowledge management that removes so much friction of manual knowledge management.
12:25That's why we call it PKA, personal knowledge assistance, where AI is now taking over the management part, and you really can just focus on capturing things and talking to your knowledge base to receive the output.
12:40But here, it's tangible because I can directly access the content, and I can click on any of the links. But I want to show you here that there is also a knowledge graph that, in my opinion, is more useful than the the graph that I get in Obsidian. So here, I can open this up in full screen, and here's the current node that we are on.
12:59And here, I see all the other cross connections and how they are connected. So this means I can perfectly navigate through this, and obviously the final version will be more refined where I see a preview here and things like this. But I can click and now I can go here.
13:13And this is the demo company that this holds in, and you see there's not only the text, but there's also the metadata that it's filled in. So there's many things here.
13:24But then you see here discuss with AI. And instead of creating a interface level half baked version of AI, I made a decision that when I click this, I can say, what do I want to discuss about on this page?
13:41Right? Tell me more about the connections, and I can open in terminal.
13:46So this means it opens up a terminal, it launches Claude, and it just sends this prompt there, but it launches Claude inside my p k a folder. So therefore, it the full context of my folder with the prompt in there, and now it reads the thing and gives me now the feedback that I need.
14:05So I can do anything now. I could now, you know, prompt discuss with AI and just say update something in there or find anything. In here you see, it found now, you know, what this is all about, and now I can keep discussing about this node if I want to.
14:19But this is how I can quickly dive into this with AI based on this context. So if you use any PKM tools that you pay subscriptions for, and then you have to pay extra tokens for these subscriptions to use inside the tool like Heptabase, then to me, this is the better solution because I can use my Claude Max plan, and you can even use your Claude Pro plan.
14:41It doesn't matter, and you can do this. So this is now set up Claude. This would perfectly work also with other AI models that you might use, like Codex or Gemini.
14:51Anything that yet can run locally and access your files will work with this, and you need just need to revire this. And that's all the things that we discuss inside the membership too. So you saw already now that we have this knowledge graph that people appreciate from Obsidian, and I really like now to see the connections too.
15:07So I have a business, and there is this Ruth Bergmann. If I click there, ah, okay. She's a business mentor, and she's part of this, and she we talked about the pricing strategy.
15:18Boom. I can directly go to the pricing strategy, and that's it.
15:22So this is amazing, and I will be even able to edit the content in here directly. And talking about editing and creating, this is where the new fleeting notes come in, where I have things that I thought about, where I do my deep thinking work, and here's the moment, guys, everybody who was asking, Tom, but what do you do now with your visual deep thinking that you're no longer in Heptabase?
15:45You cannot just use the terminal to work on it. Here we go. I have my own whiteboards, and I build them in the simplistic way that I need it.
15:54I don't need to have it the way that I use with Heptabase. But again, all this is running locally. I can go full screen, and here are the notes.
16:03I can click on it and open the note content on the side. Here, we have the connection between the two. So let's create a new note that I can perfectly do here.
16:12I can even write in here. This is a new note. Okay.
16:16That's it. And now I can actually connect this to this. And if I open up this note, you see there is an outgoing connection to this submission day runbook.
16:27And now I can even double click and say what this connection makes. So if I make a process mapping or anything, I can perfectly write this down. This is what it is.
16:37I can even make a two way connection or flip the connection. And here we are, and I can zoom in and see this is what it is. And if I open this up again, boom.
16:47This is what it is. Okay? So I have always not only the connection, but even the context what this connection is about.
16:54So it makes sense to add more context here as this gets added to the backlinking. I can open then this up in full screen again, and now I'm back in this mode here where I can open then if the connections in a side note here. And I again could now discuss this with AI and say, what is this about?
17:12And then and it opens up the terminal and launches Claude with this context in mind, and now I can start talking with it. So but this is not it because I say my whole life is in this folder, and I mean it.
17:25But before we dive into this, here is where I can create fleeting notes. So I say, uh, anything that I have on mind like the, you know, a new hire for x y zed.
17:37It creates a new note, and here I have a fully fledged text editor. I can use hashtag to make a heading. This is it.
17:44I can perfectly use markdown styling. I even have out experiences and here is level one, level two, level 2.1, and I can go back, hit command enter, and I can collapse this.
17:58I can even go further because also something I always liked is, you know, giving this second title and then just a bunch of text.
18:07Okay? And I can hit command enter here. Boom.
18:10I have collapsible headers out of the box. I can just use a screenshot. Let's use this discuss with AI.
18:17Boom. I can just copy paste the image in here. And this is all updating live in your local folder.
18:25Because if I go now to this folder into fleeting notes, we go attachments, and here it is. This is the screenshot.
18:32It gets stored there and then cross linked to the note and embedded there. Everything is a local file. So this means if you, you know, run-in trouble with this interface, it's no longer working, The data remains yours.
18:46You can build a custom interface. You can use Obsidian. If you move forward or you keep refining this one, it doesn't matter because no matter what you do here, it all ends up in a markdown version.
18:59So now I can actually pin these fleeting notes that I want to keep focus on. I can change the color. And now I can go to my hub and here are my pinned fleeting notes.
19:09So I literally have everything at hand that I need right now. This is amazing. Now I have meeting notes.
19:15I can just let my AI organize everything in here and so on. So what we also encourage every professional to do is daily journaling. And journaling is not only about your life experience and so on, but meeting notes is also a type of journaling where you store your personal insights, and this gets cross connected to all the other items in your knowledge base.
19:37So if we go here to journal, this is how the journal is represented. Again, it's backfilled for this demo account, and, uh, it made up all these stories, obviously.
19:47But that's how I have it for myself too. So I can make journal entries. I see it here, and I can unfold to see the full thing here.
19:55I can click and see the image. I can go here, see the image. Nice.
20:00Uh, to have a reminder of all this time going backwards, or I just open this thing up here, and then we have this experience again. See?
20:09There's the connection. What have this wants to do? And here is a connection to Nina Osei.
20:14Who is this? Closest Amber friend. Ah, and she was meet me with me there, uh, doing this.
20:20So if we go down here, you know, this is this is a scratch connection thing. I can go here, garden office build.
20:27Ah, yeah. Alright. Final invoice.
20:29Okay. And that's how I click my way through these things. I think this is amazing.
20:33I can collapse the monthly to quickly go through these things. All this is working based on journal apps that I've been using in the past. I didn't even mention those.
20:42Like, day one that I used for over ten years to journal and collect things, I backfilled everything into my PKA. And now I have ten years of journal entries that I can scroll through this way and bring up and cross connect everything together.
21:00It is so life life changing. You might hear this by my excitement, but this is really life changing.
21:07And it goes much further because now let's dive into more private things like health, tracking, and workouts. Look at this. Okay?
21:15For my personal account, again, that's a demo account, but for my personal account, I backfilled fifteen years of health data. All my weight measurements, all my nutrition's and workouts, and all these things, I backfilled into a local folder.
21:34You know, it's not like that I'm uploading this to another platform to analyze the data. It's in this folder, and the only external source that can access it is my Clot subscription here.
21:45And if you are unsure about this in the future, you can use a local LLM or the LLM that you trust or maybe and even the upcoming Siri update will be able to use this for you, and then you can work locally on these things. So that's why all this becomes just better in time, and we I'm ready. I'm ready for this to come, and I'm leveraging this already max level here.
22:09For example, how I do this, I have an auto export app that exports my health data to a local folder, and then every day when I launch Claude, it pulls this data and updates my local database inside this folder. And therefore, I have constant updates of all my health data.
22:28But this goes far further because also my lab values are there, you know, the blood testing. And here's the mind. I think this is empty here.
22:36No. It is not here. This is patterns.
22:38Okay? Based on your journal entries, it recognizes patterns, how you felt and so on.
22:44And this is in here, and there's then a life coach that you can have in there that I personally have. I have a stoic mentor who reflects whatever I write down from a different perspective.
22:54Many things that you leverage this then. And here is a beautiful diagram that shows over time the things, your your steps of the day, your sleep progress, all the things. Guys, local folder, what you see here, isn't this amazing?
23:08And then here's what's planned on habits that will help with health. Okay? So habits, that's why concepts and workflows are so crucial with the with these things because all this is based on the my life concepts.
23:21So there's a key element, health. And this key element is connected to a goal, run 10 k under fifty five minutes. And when I go to this goal, this goal is connected with habits, the morning run.
23:33See? So this is how I achieve the goals by implementing habits. So therefore, you have a clear way to do this.
23:41And then every day you launch AI, it checks if you done the habits, and therefore, there's a habit tracker already in there where you see all the progress of the things that you decided to do. And you need to keep in mind, this will be highly individual to your use case.
23:59This is just a demo data for phone free breakfast or whatever. I can click there, and now I see the habit with the details that I committed to. But you can do whatever you like, and you will see a visual representation like this for yourself running on a local folder.
24:14Here is, for example, meal entries. Okay? That's what I do.
24:18I make just a picture of the meal instead of tracking. I let Claude make the entry, and now I have this here.
24:25I have a journal entry about the meal that I did. This is all I need. So it killed literally, see here, there's even the dinner.
24:33So it shows a snack on this one. So this is amazing because it killed all the health apps I was using.
24:41I think the title I have chosen for this video is not even giving justification for all the things that this local folder approach and I I killed when it comes to my tool stack. And then even workouts, guys.
24:53Here we are. We have the workouts, and it is even mapped on a map to see the details work out like you would expect from Strava or whatever you think of that you use for running.
25:06So I can keep with my Apple Watch, just keep tracking, and it gets stored locally. I don't need any third party workout tool or meal tracker or anything like this.
25:18It's all here. And the key here is why this is so important. It's everything in there as context for AI.
25:27So if I talk about a specific mood or whatever, it realizes, have you been running recently?
25:34Have you been you know, how is your habits going? Do you actually follow-up with these? How is your health?
25:39Immediately recognizing all these. And obviously, this is no replacement for a doctor, but it makes you aware that you might need to go to a doctor to check if this is all okay, and this is a complete different game because now you have a much better description of your symptoms and things that you might think this is coming from.
25:59Obviously, you have access to the databases. Here are all the people in this demo account. I can go here, and, you have the connection.
26:06Then the projects currently working on, uh, the key elements is just a listing here. But then we have also the document database, and this is what I'm doing too.
26:16I have an external scanner hardware where I scan in paper documents, invoices, contracts, whatever.
26:23It all gets stored inside this team inbox folder, and then I launch Claude, and it will organize these documents into this document library. Again, I can perfectly go go to documents, and here we are.
26:38Here are all the documents that but these are the notes about documents. So to give the context what this document is about, and here is the raw document stored, and this is all auto generated PDFs that I use for the demo account. So that's not real data, but it shows how it works.
26:55And here's, for example, running data, the GPX, okay, to give the geo geo location. It's all in your control.
27:03It's all stored locally. Well, we covered already a lot when it comes to this, but two other things that I want to mention is the deliverables. This is the place where when you talk to AI and it works with me, it has a deliverables folder here where it shares anything that we are currently working on based on this timestamp here and some title, and here is the things that we are working on right now.
27:25And this allowed me now to review calmly the things that we are currently working on and then tell AI, okay, let's keep working on this or make changes or whatnot. And this is what we have here, but in a nicely represented way.
27:38Again, I click on the MD. You just saw when I opened it up, It's raw files, and here it's formatted.
27:44There's even backlinks. I can click. It opens up the context.
27:48Guys, this is this is and it's the same for my cofounder, Paco Gantaro. Every week, we meet and we say how insane time became since February when the local file access became a thing with OpenClaw and these things that started this. But I would never use OpenClaw because it's something built by somebody.
28:08Obviously, the interface here is also built by me, but there's no functionality behind this. There's no, uh, dependency installing or anything like this handling your Clawd. You'd still use your raw Clawd terminal, and you work inside the folder, and all this is is just an interface on top of it representing your data in a visually pleasing way.
28:30That is it. There's no functionality itself behind this, and I did this on purpose that I want to have it as streamlined as possible.
28:40And here's the team inbox where I can scan my documents directly in again as this is just a folder here. See, this is the team inbox. I could now scan documents and and just drag and drop it in here, or I can just drag and drop it in here.
28:54Boom. So I added the PDF. I can click on it.
28:57It opens up the thing. It opens up the invoice. I have the PDF in here.
29:01I can show the look at this in large scale. I can download the PDF.
29:07It is really insane. I can open up the images here going through this inbox.
29:12To me, a game changer and visually much more attractive to work with my local folder than than just working inside a folder. And here down there, there's the connections.
29:23So this is, for example, where I connected the calendar and to do list. Again, this is very simplistic build. I can add any task management, project management tool, whatever has an API you can add here.
29:39So there's just a click up and to do list in here, but it doesn't matter. It will automatically do. So I could now say, I want to add linear.
29:46Okay. So it doesn't recognize it. Now you just drop in your API key for this tool.
29:52And so I just do something random here. I say store key, and what this does, it has now here, it stores this key again in your local folder, in your team knowledge, in an dot m d file.
30:05This is the typical way to store API keys or something locally. It is not uploaded to GitHub. It's not exposed.
30:13And AI, whenever you talk to it then about this folder, it will pick up the API keys here without exposing them. It just references to the names inside the file in order to hook things up. And that's what you can then do if if it's not working out of the box.
30:30You can then always just say, let Claude wire this up. It opens up again Claude with the introductions that it should check out the dot n v file, and then it starts hooking things up accordingly, and it will then appear connected to your actions and planning, And boom, then you have here your linear connection, your ClickUp connections, whatever you have, even multiple ClickUp accounts.
30:54It doesn't matter. All the restrictions we had in Sonsama and AccuFlow are gone because now you're in control to setting this up this way, and that's all based on this local folder. So how do I back up this thing?
31:07It is actually not living on on desktop in my case. I have it in this root folder. You see here, I call it my life folder t e r.
31:15Here's this cockpit for my version, but here's my PKM. And you see there's a lot more things. Here's my life.
31:22Here's my goals and so on. So this is all living inside the root folder, so it's not syncing with any cloud to avoid any crashing.
31:32From within this folder, I'm working also on my iCore. The whole team is working on the business. How do I work with the rest of the team?
31:41That's something people misunderstand because it feels like I can invite my people in here. But now that you saw all the private content inside the folder, I don't want to have other people in there, and especially not their AI messing around in there.
31:55That's why we need to keep this personal, and growing this folder with AI will start behaving exactly as you would like it to work in there based on the scaffold. If you there's also a whole course inside the membership explaining in detail how the scaffold works and how you could build this from scratch.
32:14And I back this up currently using Time Machine. So that's the Mac based backup system.
32:20I have an external hard drive, and it backs it up there. But I could also use a cloud backup system, Dropbox, or anything like that to back this up and not to sync it. This being said, uh, for a whole year, I used Dropbox sync locally.
32:34I never had any issues with crashes, also with iCloud. So if you're using iCloud sync and really want to keep it, what you really need to do is right click and go keep downloaded.
32:46That's really important because you don't want the moment you run out of space that your Mac starts automatically offloading files into the cloud and just keeps some ghosts behind. This would lead then to confusion with AI and things start to crash.
33:01That's why you need to keep the things downloaded. That's the same what I did with the Dropbox, but there are many ways to do this. And obviously, you can upload this folder into a VPS, a virtual machine on any cloud service that you like, and then you would have access literally from any device from it.
33:18If I work on this folder via my mobile phone, I can open up this folder in Claude, and then I just hit slash remote, remote control, and then here we go. I can now perfectly use the Claude native app in order to use it. Or if I want to use it in desktop, I say slash desktop, and now it opens up the desktop app and keeps working inside this.
33:43This is how you can perfectly use Clot desktop. What I would never use actually is actually Cowork because that's just not efficient enough working with such a complex database. I prefer to have multi agents launched and things like this and a lot of more capabilities that ClotCode provides.
34:00Once you get the point that you can actually select your folder here too, and once you realize that Cowork is actually just a stripped down version of ClotCode and you started using ClotCode, you there's no going back. I'm 100% sure about this.
34:13No matter what others tell you or that how an Anthropic tries to sell you code work, ClotCode is the thing for professionals, for non coders. That's what we all are in my iCore. We are just business owners, team leaders, project managers.
34:28This is the type of people with us who don't care about coding at all. We just want to get stuff done. We want to have things organized, and that's what's now possible not only with this local folder, but now also with this interface.
34:41So if you are excited as I am, go to the comments below. Let me know what you've built because going to our community, we saw already many of you built your own interface in a similar way that I did.
34:54So and those are non coders too. So here's just a reason example from one of our members who shared here his journey and what he's doing and building, and this is his interface that he's sharing. So this is amazing, guys.
35:08Keep sharing this inside the community. We are growing together. So I'm just telling you the interface that you've been waiting for is coming.
35:17It will be exactly the thing that I'm using. It will be fully fledged with actions and even health data and all this accessibility.
35:26So if you want to have the full thing, you will get it for free very soon. Join us now so you won't miss out. And if you like the video, give it a thumbs up and share it with your friends.
35:36I catch you up in the next one.
The Hook
The bait, then the rug-pull.
For years the host stacked tools — Apple Notes, Evernote, Roam, Obsidian, Notion, Heptabase, Sunsama — each one solving a slice of the problem while adding another subscription. The video is the reveal of what he built instead: a single web interface running off a local markdown folder, no database, no cloud, no monthly fee, with Claude as the intelligence layer that reads everything.
Named ideas worth stealing.
01:15model
ICOR Methodology
Tool-agnostic framework for mapping how productivity tools interconnect. The local folder and cockpit sit inside this framework.
Steal forTool-stack audit, productivity consulting, positioning a product inside an ecosystem
05:45model
My Life Concept
- Key Elements
- Projects
- Goals
- Habits
- Topics
- Journal
The hierarchy that structures the PKA folder and drives the Cockpit navigation. Everything in your life maps to one of these categories.
Steal forPersonal OS design, productivity system architecture
12:25concept
PKA vs PKM
PKM = you manage the links. PKA = AI manages the links, you just capture and converse. The shift from manual knowledge management to AI-assisted knowledge assistance.
Steal forPositioning AI productivity tools, explaining the value proposition of LLM-connected note-taking
How they asked for the click.
VERBAL ASK
35:11product
“If you want to have the full thing, you will get it for free very soon. Join us now so you won't miss out.”
Soft, sincere, no hard sell. Membership framed as access to method and free tool, not a paid gate. Subscribe and thumbs up ask at the very end.
MENTIONED ON CAMERA
FROM THE DESCRIPTION
PRIMARY CTAWhere the creator wants you to go next.
OTHER LINKSAlso linked in the description.
Visual structure at a glance.
